Joy Bond
Tax
Commissioner
106 E. Spring Street
St. Marys, Ohio 45885
Telephone:
419-394-3303, ext. 13107
Fax:
419-394-3304
E-mail: jbond@cityofstmarys.net
The City of St. Marys Tax Department is responsible for
the enforcement, administration, and collection of municipal income tax. The
City of St. Marys Tax
Department is under contract with 8 villages - Anna, Botkins, Ft. Loramie,
Jackson Center, Minster, New Bremen, New Knoxville, and Russia. The
Department processes over 13,000 active accounts and collects and distributes
approximately
$12,000,000 annually.
Accounts are maintained and updated on a continual basis.
All tax forms, returns, and withholding forms are mailed from this office on an
annual basis. The Department monitors the compliance, and pursues
delinquent accounts through various means. For Tax Forms, click on Documents & Forms (on left of screen), then click on Tax Forms.
The Department works with the contracted villages to keep
them abreast of changes in the tax laws and suggests updates and/or changes
which may be needed in the villages' tax ordinances. Monthly reports are
also provided to the villages.
To view the Tax Rules and Regulations or tax ordinance for St. Marys or any of the
above villages, please click on the community name listed below:
TAX
FACTS:
The City Income Tax is always
based on the Medicare wage base. There are no deductions or reductions to earned
income for retirement accounts.
St. Marys City Council passed legislation that allows credit up to
1.5% on wages if you pay the tax to your city of employment. St. Marys does
not actually receive payment for this credit. The State of Ohio does not
mandate that the city allow this credit.
In the State of Ohio, city tax is
first paid to the city in which a person actually works. If your city of
employment does not have a tax, or if the rate is less than your city of
residence, or if your city of residence does not allow credit for tax paid to
another city, you will owe the tax (or additional tax), to your city of
residence. Your employer is obligated by law to withhold the tax
and pay it to your city of employment first.
Cities do not share or exchange
tax money between themselves.
All residents who live inside the
limits of the City of St. Marys and work outside of the limits of the City of
St. Marys, must file a tax return even if the employer withheld the tax and no additional tax is due.
You should keep a copy of your
tax return and a copy of each W2 for 5 years.
If you receive something in the
mail from any tax authority, DON'T IGNORE IT, even if you feel that you
received the form or notice in error. Contact the agency that sent it.
It may turn out that you were contacted in error, but a phone call or a
visit to the agency can save you some frustration later.
CITY OF ST. MARYS INCOME TAX REGULATIONS
Individuals:
Who must file a return?
All residents, age 16 or over who work outside the City of St. Marys, regardless of whether the tax is withheld or not. In addition, anyone who receives income from rental properties, partnerships,
self-employed business ventures, etc., must file an annual return regardless of any tax due.
Tax rate: 1.5% of the Medicare wage base.
Retired individuals: Social Security and other forms of retirement and permanent disability incomes are not taxable. However, retired and disabled persons with other sources of
income must file and pay tax on those other sources of income.
Income that is not taxable: State unemployment benefits, interest and dividends.
Taxable income: Includes wages, self-employment, farm income, rental property, partnerships, certain trusts, baby sitting, subcontract work, non-employee compensation, sick pay, third
party sick pay benefits, cars and housing provided by the employer, stock incentive plans, distributive shares from Sub Chapter S corporations that are located outside the municipal limits, proceeds from gambling and other
prizes, certain royalties, etc.
Deferred compensation plans are not allowed as a reduction to income.
Federal Form 2106 expenses are allowed in accordance with Federal guidelines.
Losses: Losses resulting from business and rentals can be used to off-set income taxable to the city of residence if the loss did not occur in another taxing jurisdiction and, if, the tax
from the income being off-set is paid to the city of residence.
Part-year residents: You will only be taxed on the income received after the date that you moved to St. Marys. When filing your first return it will be necessary to attach both your
W-2 and a year to date pay statement (provided by your employer), as of the beginning date of your residency.
Credit: Credit will be given for taxes paid to another city up to 1.5% on those wages that taxes were paid to another city. Credit will be given to Sub Chapter S shareholders when
the company paid the municipal tax at the corporate level.
Extensions: Extensions are granted for the filing of tax information when a Federal Extension has been granted. A copy of the Federal Extension must be received in this office prior
to the original filing date. 100% of the prior year's liability or 90% of the current year's tax liability must be paid by the original due date of the tax return (April 15). Payments in excess of 10% of the tax
liability received after April 15 will result in penalty charges being assessed. All payments made after April 15 will incur interest charges.
Due date: The filing deadline is April 15 of each year. Returns postmarked on April 16 and thereafter will be assessed penalty and interest.
Assistance: Any questions can be directed to our office. Our hours are 8:00 a.m. - 5:00 p.m., Monday through Friday. Our office will be happy to complete your returns free of
charge.
Businesses:
Tax rate: 1.5%
Employee withholding requirements: All employers who have employees working inside the City of St. Marys are required to withhold the tax on the Medicare wage base. There are no
allowances made for any type of deferred compensation. Employee contributions to retirement plans, stock options, etc, are all taxable.
Remittance of the tax is due on a quarterly basis, if the tax withheld is less than $100.00 per month. Returns and payments are due on April 30, July 31, October 31, and January 31.
For those employers whose withholding totals more than $100.00 each month, the withholding tax must be remitted monthly and is due twenty days after the end of each month. Forms are provided at the
beginning of each year. If you do not receive the forms, or if you do not receive the correct number of forms, it is your responsibility to contact our office.
Business returns: The tax is imposed on the net profits of the business. When filing the return you will need to attach a copy of your Federal Tax Return. Schedule X will
allow you to reconcile the Federal return with the City of St. Marys return.
Partnerships which do not file and pay at the partnership level will be required to file an informational return to include a copy of the Federal Form 1065, Schedule K and all Schedule K-1's.
Dates to remember: January 31 - Fourth quarter withholding
February 28 - Year-end reconciliation and W-2's
April 30 - First quarter withholding
April 15 - Business returns (calendar year-end)
July 31 - Second quarter withholding
October 31 - Third quarter withholding
All monthly withholding remittances are due by the 20th of the following month.
All fiscal-year business returns are due 3-1/2 months after the year-end.
All extensions must be filed with this office prior to the original due date of the return. Extensions attached to the return when filed will not be recognized. 90% of the tax due must be paid
by the original due date of the tax return to avoid penalty and interest charges.
